A significant 59% of middle managers say they miss valuable digital information EVERY day because they can't find it or don't see it. The fewer incoming emails there are the easier it is to pick out the relevant info vs. being inundated every time we check email (and I'm hoping we aren't doing it 36 times an hour but are sticking to our Email Budget!).
It all starts with stemming the tide of incoming emails by practicing the skills we've talked about earlier in the month.
- Set an Email Budget.
- Unsubscribe from graymail/spam.
- Do not give out your email address when asked for one in a retail setting (or wherever) - believe me, I've done it! They stare at you a little slack jawed, but that 5 seconds of "weirdness" means fewer uninteresting and irrelevant emails I have to get thru every day! WORTH IT....
Go back to the future, and have all the emails you need. But how?
Categorize incoming email correctly. How do we categorize correctly? By naming files and folders in a way that make sense to us as individuals. Take a minute to ask yourself the following questions:
- How do I usually search for my emails? (by name of sender, topic, etc.)
- Why do I keep emails?
- What are my priorities?